Top 10 Project Management Apps for Video & Animation Studios in 2023

Top 10 Project Management for Animation Studios
"We know the challenges of running multiple video animation projects. These apps will help you run your projects smoother!"

The demand for top-notch animation and video content is on the rise. So the studios have no choice but to use technology to make their workflows efficient and up their productivity game.

One such solution is the use of project management apps. In this article, we will discuss the importance of project management apps for animation studios and video companies. We will also share our Top 10 project management applications which we think are suitable for any animation or video production studio. If you still wondering why studios need project management apps, here are the top 5 reasons:

Reason #1: Keeping Track of Projects and Deadlines

Animation and video production involves numerous tasks, from conceptualization to post-production. Project management apps enable teams to keep track of tasks, milestones, and deadlines to ensure no detail goes unnoticed. By having a centralized platform to manage tasks, teams can prioritize their work and stay on top of deadlines. It reduces the risk of delays and cost overruns.

Reason #2: Enhanced Collaboration and Communication

Working on animation and video projects often involves multiple team members, such as script writers, illustrators , animators, sound designers etc.

Office People Working

Project management apps facilitate real-time communication and collaboration among these people. It allows the team members and their clients to share ideas and feedback regardless of their location.

Reason #3: Managing Client Expectations and Building Trust

Clients expect timely updates and clear communication throughout the production process. Project management apps provide a platform for sharing progress reports, files, and feedback with clients, enabling them to stay informed and involved. By improving transparency and accountability, project management apps build trust and foster long-lasting client relationships.

Reason #4: Resource and Budget Management

Animation and video production can be resource-intensive, requiring careful planning and budgeting.

Office People Working 2

Project management apps enable companies to monitor resource allocation, track expenses, and forecast budget requirements. By providing real-time financial data, these apps help companies make informed decisions, prevent cost overruns, and optimize resource usage.

Reason #5: Streamlining Workflows and Reducing Errors

Project management apps automate repetitive tasks and minimize manual data entry, reducing the risk of errors and inefficiencies. By streamlining workflows, these apps enable team members to focus on their core responsibilities, increasing productivity and enhancing the quality of the final product.

Animation Studio view 1

Top 10 Project Management Apps

1) ShotGrid

ShotGrid team really gets what animators need and created this amazing platform that lets you collaborate with your entire animation team. It connects everyone working on a project, from artists, animators to producers, and makes sure everyone’s on the same page.

Shotgrid Website

Plus, it plays nice with all those industry tools we love, making it a breeze to manage even the most complicated projects. It is worth noting that the company behind this software is Autodesk, the guys behind the revolutionary animation software such as 3ds Max and Maya!

2) FunctionFox

FunctionFox is a time tracking and project management software designed for creative professionals.

FuntionFox Website Look

It offers tools for managing tasks, budgets, and resources, making it a suitable choice for animation and video production companies.

3) Basecamp

Basecamp is a comprehensive project management application that offers a central hub for communication, file sharing, and task tracking.

Basecamp Application

It is suitable for video producers who are managing larger teams and need a more robust platform. This is what we use at Kasra Design® and we highly recommend it.

4) is a video collaboration platform designed specifically for video production teams.

Frame IO Platform Screenshot

It offers features like time-stamped comments, version control, and real-time collaboration, making it an excellent tool for managing video projects. We also use this with some of our clients. Definitely a good application for any type of video production (animated or not).

5) Asana

Asana is a popular project management tool that offers a clean, intuitive interface for managing tasks, projects, and teams.

It is particularly useful for video producers thanks to its visual project boards and built-in design approval features.

6) Celtx

Celtx is a pre-production software for filmmakers and animators, offering tools for scriptwriting, storyboarding, and scheduling.

It helps animation and video production companies manage their creative process more efficiently.

7) StudioBinder

StudioBinder is a fantastic project management tool designed specifically for the creative industry. StudioBinder really nails it when it comes to organizing and streamlining projects, whether you’re working on films, videos, or photoshoots.

The platform offers a bunch of neat features like call sheets, script breakdowns, shot lists, storyboards, and scheduling tools, which make it super easy to keep your team on track and your projects running smoothly. You’ll wonder how you ever managed without it!

8) NIM Labs

NIM is an awesome project management and collaboration platform tailored for creative studios working in VFX, animation, and post-production.

It offers some pretty cool features that help you keep track of everything, from bidding to asset management, scheduling, and more. One of the best things about it is its seamless integration with industry-standard software like Maya, Nuke, and Houdini, making your life so much easier.

9) Kitsu

Kitsu is a user-friendly platform that is all about making it easy for teams to collaborate and stay organized. What’s really cool is that Kitsu is designed with artists and supervisors in mind, so it simplifies tracking and validating tasks, reviewing progress, and sharing feedback.

Chart of collaboration by Kitsu

Plus, Kitsu is customizable to fit any studio’s pipeline, making it perfect for both small and large teams.

10) Ftrack

Ftrack is focused on the creative industry and especially large productions. It is designed to handle everything from animation and VFX to video production and game development.

The platform is all about boosting productivity with features like task management, asset tracking, review and approval workflows, and even resource scheduling.

And guess what? It integrates with a bunch of popular creative software, so it’ll fit right into your workflow. You’ll love how ftrack makes it a breeze to keep your projects on track and your team in sync!

Our Pick

We chose Basecamp as our go-to project management application for several compelling reasons. Firstly, Basecamp’s user-friendly interface makes it easy for our team members and clients to navigate and interact with the platform. This intuitive design ensures that users can quickly understand and utilize the features available, leading to more efficient project management and team collaboration.

We love these apps

Secondly, Basecamp offers reasonable pricing, making it an affordable choice for a studio of our size. They also offer excellent customer support, which plays a significant role in ensuring that the studio can effectively address any issues or concerns that may arise during project development.

Alongside Basecamp, we also utilize This tool is particularly beneficial in facilitating clear and precise communication between clients and our design team. To be honest, Basecamp’s project management features and’s visual commenting have been very beneficial to our workflow and efficiency. So we highly recommend both to any small or medium size animation studio.

Wrapping Up

When selecting a project management application, consider the specific requirements of your animation or video production company. Such as the size of your team, the complexity of your projects and your preferred workflow. This will help you find the most suitable tool to enhance your productivity and improve your workflows.

We certainly hope the above list will help you find the right project management application for your video or animation studio. Let us know if you would like to suggest an app (that is not in this list) that would be beneficial to our readers.

Jacklyn Chung

Marketing Executive at Explainer Videoly Pte. Ltd.
Being part of the Kasra Design family for many years, Jacklyn takes care of the marketing tasks, be it online or offline.